Admin Recruitment Agency in Singapore – We Help Find the Right Fit for Your Team
Why Work With an Office Admin Recruitment Agency Like Ours?
Have you been searching for the perfect team member for your office, only to face frustration and wasted time? You’re not alone. Hiring admin staff in Singapore can feel overwhelming. Unresponsive candidates. Endless resumes to sort through. No time to do it all. But it doesn’t have to be that way.
At Trinity Pass, we take the stress out of hiring. We’re a specialised admin recruitment agency in Singapore (EA License 25C2784). We help businesses like yours find the right admin staff - quickly, efficiently, and with confidence. Think of us as your trusted admin staffing agency. We connect you with not just the best talent, but the right fit for your team.
We focus exclusively on permanent, full-time, onsite admin roles in Singapore. No part-timers. No remote placements. You get a committed team member who’s committed to supporting your business for the long term.
Need an admin assistant for a busy manufacturing floor? Or an executive secretary who’s S Pass-eligible? We’ve got you covered.
Our team of experienced admin recruiters handles all the heavy lifting - from sourcing and screening candidates to coordinating interviews and managing work pass paperwork - so you can focus on what really matters: growing your business.
Why Choose TrinityPass for Hiring Admin Staff?
Here’s the million-dollar question: why choose us to hire a dedicated admin staff member in Singapore? And why work with us instead of posting on a job board?
Unlike typical admin staffing agencies, we go the extra mile to help you find the right person - not just any person.
Here’s why Singapore employers trust us to hire admin staff for their teams:
Fast Turnaround Hiring
We know time is of the essence. Speed matters to your business. That’s why we move quickly. Need someone now? Our extensive network and ready pool of candidates let us present you with qualified hires within days, not weeks. Say goodbye to prolonged vacancies.
Hard-Working, Eager Candidates
We tap into a talent pool of motivated individuals eager to prove themselves. If you’re looking for admin staff who are diligent, quick to learn, and able to work independently, you’re in the right place. We carefully vet every candidate for strong work ethic and reliability.
S Pass & Work Permit Support
Hiring a foreign admin support staff? We’ve got you covered. As a licensed admin recruitment agency in Singapore, we handle all S Pass, Employment Pass, and Work Permit applications and MOM compliance on your behalf. You get MOM-approved candidates with the right paperwork - minus the hassle.
Not sure whether to apply for an S Pass or an Employment Pass? Check out our guide on the differences between the two to help you decide.
Bilingual (English, Burmese, Mandarin) Talent
Need bilingual admin staff? Many of our candidates speak fluent English and Burmese, and some also speak Mandarin. At TrinityPass, we specialise in candidates from Myanmar, thanks to our deep community connections. Why bilingual candidates? They integrate seamlessly into diverse teams, bridging language gaps and keeping communication smooth.
Pre-Vetted for Fast-Paced Environments
We know your office is busy and your schedule packed — you don’t have time to babysit a new hire. That’s why we rigorously screen for adaptability and initiative. The office admin staff we place have already thrived in fast-paced environments — like factories, engineering firms, and busy front offices. They hit the ground running, work independently, and stay dedicated for the long term.
Why Choose an Admin Recruitment Agency Like Us Over Job Boards?
The Biggest Benefit: Saving Time and Effort
- Problem: Job boards leave you sifting through countless irrelevant resumes and chasing unresponsive candidates.
- Solution: With an office admin recruitment agency like us, you see only qualified, vetted candidates who meet your needs. No time wasted.
Pre-Vetted, Work-Ready Candidates
- Problem: Many applicants on job boards apply randomly without meeting your requirements.
- Solution: At TrinityPass, we screen, interview, and test candidates before you even meet them. We recommend only those with the right skills, attitude, and eligibility (like S Pass or Work Permit).
Want to stay updated on the upcoming changes to S Pass eligibility? We’ve broken down what employers need to know in our latest post.
Access to Hidden Talent
- Problem: The best candidates aren’t always actively applying online - many rely on agencies to find opportunities.
- Solution: As a specialised admin recruitment agency, we tap into our network of motivated, hard-to-reach talent — including bilingual and industry-specific candidates.
Work Pass Expertise
- Problem: Job boards won’t help you navigate MOM paperwork. And if you’re already stretched thin, handling work passes can feel overwhelming.
- Solution: We take care of all S Pass and Work Permit processes for you, ensuring compliance and saving you hours of admin work.
Faster Hiring
- Problem: Posting on job boards can take weeks to fill a role - not ideal when you need someone urgently.
- Solution: With our ready-to-go pool of candidates and proactive sourcing, you can hire in a fraction of the time. Your business stays productive, and everyone wins.
Ultimately, our admin staffing solutions cover everything - from sourcing to screening to work pass processing - all tailored to your needs.
But more than that, we pride ourselves on our warm, personalised approach. We don’t just fill roles - we build strong, lasting teams.
Ready to hire? Let TrinityPass help you find the right admin support staff for your business today.
Our Admin Services in Singapore: Types of Staff We Provide
Not all admin roles are created equal. Whether or not you’ve worked with admin job agencies before, you already know this. Administrative work is highly varied, and there’s a wide pool of candidates with different strengths and skills.
The challenge? Finding the right person for your specific needs.
If you’re new to this, here are some of the roles we frequently place - and the admin staff skills that make them stand out:
General Administrative Assistants
No matter your industry, every office needs one. And every office runs more smoothly with an organised, versatile administrative assistant.
What do they handle? Scheduling, filing, data entry, and day-to-day clerical tasks. They keep the office running by managing paperwork, coordinating meetings, and stepping in wherever needed.
Admin Staff with Accounting Skills
If you run a small business and need staff who can be your go-to problem-solvers, these candidates are ideal. They’re detail-oriented administrators who can wear multiple hats - handling both general admin duties and basic accounting or bookkeeping.
Whether it’s managing invoices, expense reports, or inventory records, these staff combine office support with accounts expertise. They add real value to finance and accounting departments.
Executive Assistants with Engineering Backgrounds
High-calibre executive secretaries and personal assistants with education or experience in technical fields, such as engineering.
They’re excellent at supporting engineering managers or project teams - fluent in technical terminology, able to coordinate documentation, and skilled at bridging communication between technical staff and management.
In fast-paced technical environments, these EAs understand your industry and start contributing from day one.
These are just a few examples of the admin staff we provide.
Whether you need a front-desk receptionist with a friendly bilingual voice or an office manager to streamline operations, as a trusted office admin recruitment agency, we can source admin staff with the right profile for your business.
Let us know what you’re looking for, and we’ll help you hire the perfect match for your team.
Industries That Rely on Administration Job Agencies Like Ours
When it comes to hiring admin staff, many employers across a wide range of industries turn to us to help them find the right personnel.
We understand every sector is different. Each industry has its own workflows, demands, and challenges. And we tailor our recruitment strategies to meet your specific needs.
Here are some of the key industries we serve, along with the typical duties and responsibilities of admin staff in each, so you can see how we support businesses like yours:
Manufacturing & Production
Factories, assembly plants, and production facilities rely on admins as the arteries that keep everything connected and running smoothly.
These admins handle inventory records, logistics paperwork, delivery schedules, and HR coordination for shift workers. All vital in a fast-paced environment.
We provide admin assistants who excel in these hands-on settings because we understand the importance of keeping your operations organised and efficient.
Food Processing & FMCG
In food production and fast-moving consumer goods, compliance and documentation are critical.
Our admin staff are well-versed in quality check logs, supply chain coordination, and the meticulous record-keeping required to ensure nothing slips through the cracks.
Engineering & Construction
Engineering firms, construction companies, and technical service providers often work with diverse teams.
We supply admin officers and project coordinators who understand technical documentation and communicate effectively with engineers and site technicians.
And if your team includes Burmese crew members, we can provide an admin assistant who speaks Burmese - ensuring smooth communication across your workforce.
Electrical & Fiber Optic Industries
From electrical contractors to fiber optic cable companies, we help you find office support staff who can manage project schedules, permit applications, and client communication.
These admins are tech-savvy and comfortable coordinating with field teams, keeping projects on track and customers informed.
These are just some examples. Even if your industry isn’t listed here, our admin recruitment expertise is broad. We’ve successfully placed reliable administrative staff in logistics, retail, and beyond.
What’s the common thread? Our commitment to understanding your needs and finding an admin professional who fits your business perfectly.
Not sure yet how many admin staff you actually need? That depends on:
- The size of your company
- How complex your operations are
- The specific tasks you want your office admin assistant to handle
There’s no one-size-fits-all answer. But we’re here to guide you. Feel free to arrange a consultation with us anytime to discuss your hiring needs.
Our Hiring Process as One of Singapore’s Trusted Admin Recruitment Agencies
Two things are close to our hearts: transparency and efficiency.
If you’re looking for a reliable admin for hire, here’s our clear, step-by-step approach when you partner with us:
Step 1:
1. Consultation & Needs Analysis
Every successful placement begins with understanding your business. A friendly consultation - by phone or in person - kicks things off.
We learn about the role, your company culture, required skills, and any preferences (such as language abilities or industry experience).
If you’re open to foreign candidates, we also clarify work pass needs. This helps us tailor the search and ensures we’re aligned from the start.
Thinking about hiring a foreign candidate but unsure about your MOM quota? Try our quota calculator for a quick check.
Step 2
2. Candidate Sourcing
Next, the search begins. We tap into our extensive networks and database - and we don’t just post ads and hope for the best.
At TrinityPass, we proactively look for the most suitable candidates, leveraging our strong Burmese talent network and local Singaporean contacts.
Thanks to our admin staffing connections, we even reach qualified, often immediately available candidates who aren’t actively on job boards.
Step 3:
3. Screening & Vetting
This is where it really matters. Hiring the wrong person costs time and money - but our process minimises that risk.
All candidates undergo rigorous screening, including in-depth interviews to assess communication skills, technical abilities (e.g. Microsoft Office, bookkeeping if relevant), and attitude.
We also verify their experience and conduct reference checks. Most importantly, we test for problem-solving and the ability to thrive without constant supervision - so you can hire with confidence, knowing your new hire can hit the ground running.
After this stage, we shortlist the top 2–3 candidates for you to review, complete with profiles and our notes.
Step 4:
4. Selection & Interview Coordination
Here’s where you take the lead. You choose which candidates you’d like to interview (in person or via video), and we schedule everything at your convenience. We also brief the candidates about your company and expectations to ensure they’re well-prepared.
Afterward, we gather your feedback and assist with the final selection. If none of the initial shortlist meet your needs (rare, but possible), we simply go back to sourcing - at no extra charge - until we find the right fit.
Step 5:
5. Work Pass Processing & Onboarding
Once you’ve chosen your ideal admin hire, we take care of the rest.
For foreign hires, we handle the entire S Pass or Work Permit application, liaising with MOM and managing all paperwork (including medical checks and security bond). You’ll be kept updated throughout the process.
For local hires, we guide you on any required documents, such as CPF setup. We also coordinate the start date and can help with travel arrangements for overseas candidates.
Our support doesn’t stop there - we check in during the first few weeks to ensure your new admin staff settles in well and everything runs smoothly.
Frequently Asked Questions (FAQs)
How fast can I hire an admin staff through TrinityPass?
We pride ourselves on a fast turnaround. In many cases, we can present you with a shortlist of qualified admin candidates within 3–5 business days after our initial consultation. The overall hiring timeline typically ranges from one to three weeks, depending on factors like interview scheduling and work pass approval. If you have an urgent need, let us know. We’ll prioritise your case and tap into our ready-to-work candidate pool to meet your timeline.
Are the candidates locals or foreigners? Do they speak English?
TrinityPass sources both local and foreign admin talent. Many of our candidates are from Myanmar (Burmese) or other neighbouring countries and are eligible for S Pass hiring.
Rest assured, every candidate we recommend for an admin role is fluent in English (it’s a must-have for office work). In fact, several are bilingual. For example, English and Burmese - which can be a bonus in diverse workplaces.
We’ll always highlight a candidate’s language abilities and work background so you can make an informed choice. If you specifically prefer a local or a foreign hire, just let us know and we’ll tailor our search accordingly.
What if the new admin hire isn’t a good fit or quits shortly after joining?
Our goal is to get it right the first time, but we understand that occasionally things don’t work out. TrinityPass offers a placement guarantee for your peace of mind.
If a candidate hired through us resigns or is found unsuitable within an agreed probation period (typically the first 3 months), we’ll find a one-time replacement candidate for you at no additional charge.
We’re committed to your satisfaction and won’t consider the job done until you have an admin staff member you’re truly happy with.
Do you handle all the work pass and permit paperwork for foreign staff?
Yes - that’s a core part of our service. From preparing the application to liaising with the Ministry of Manpower, we handle the entire S Pass or Work Permit process for foreign admin hires.
This includes advising on the latest MOM regulations, submitting forms through EPOL, arranging medical exams if needed, and tracking application status. We can also help you plan headcount and determine how many Work Permits or passes you qualify for based on your quota.
We’ll inform you and the candidate as soon as the pass is approved. By taking care of the bureaucracy, we ensure your new hire can start work as quickly as possible — fully compliant and hassle-free.
Can TrinityPass help with temporary or part-time admin staff?
Our specialisation is permanent, full-time placements for on-site administrative roles. We believe long-term hires offer the most value for both businesses and employees.
At this time, we don’t supply short-term temps or part-time admin staff. However, if you have a unique staffing need, feel free to discuss it with us. We’re happy to advise or refer you to trusted partners for contract staffing.
For your core office team, if you’re looking for a committed full-time admin professional, TrinityPass will deliver results.
How much do recruitment agencies charge in Singapore? And what are your fees for employers using TrinityPass?
For permanent roles, most staffing agencies take a percentage of the candidate’s base salary - usually somewhere between 10% and 30%, with the higher rates usually for higher-paying jobs.
However, at TrinityPass, there’s no upfront cost to start the candidate search. Our initial consultation is free, and you can review candidates with no obligation.
We’re confident that we can help find you the right admin staff. Every term and condition will be clearly outlined in our agreement, with no hidden charges. It’s a win-win: you get a great hire — at minimal cost to you.
What is an admin staff?
An admin staff member is someone who provides support to your team or organisation. Their main role is to handle multiple tasks that keep the office running smoothly on a daily basis.
While admin roles can vary, they typically involve overlapping tasks such as managing schedules, handling communications, organising files, and assisting with general operations.
Think of admin staff as the backbone of a business. You really can’t do without them.
Looking to Hire Admin Support Staff? We’re Here to Help
At TrinityPass, we’re more than just an ordinary admin jobs recruitment agency - we’re your partner in hiring smarter. Whether you’re handling a significant amount of paperwork, managing multiple responsibilities across departments, or simply need a reliable clerk admin to keep things running smoothly, we’re here to support you.
Many of our candidates hold a bachelor degree equivalent, bringing both skill and professionalism to your team. And while job boards might seem like the best online platform for hiring admin staff, our personalised service ensures you find the right fit - faster, easier, and with peace of mind.
Let’s start building your team today.